How to Make A Booklet in 33 “Easy” Steps

By Jackie Houchin.

This is a “How To?” post on making simple half sheet booklets. Booklets can be used for any project or advertisement. I use them to print out my MISSIONARY KIDS STORIES so some of the younger kids can have a “hands on” experience and be able to re-read the stories when Mom’s laptop is not available. These booklets are pretty simple to look at… and I hope I’ve made the instructions simple, but…you judge.  The problem is, there will be differences between PCs and Apple computers and laptops, and with the various aged or brand new software you are using.

I’m using Window 7 with MS Word 2007, and a mid-range Cannon Printer.

READY,

    SET,

         GO!

 

1. Open a new document in Word (I have 2007)

2.  Go to the Page Layout tab.

3.  In the bottom right corner there is a tiny arrow – click on that for a “Page Setup.” (It will open with a small Margins tab, if not, change it to that.)

Snip - Page Set Up

4.  FIRST go to ‘orientation’ and change it to LANDSCAPE.

5.  SECOND go down to the “pages” drop down and click on BOOK FOLD.

6.  THEN, for ‘sheets per booklet,’ use ALL. (Your booklet – however long – MUST have pages divisible by 4, such as 12, 16, 20, 24, 48 etc., or your page printing will be off.  If necessary, press enter, until you have blank pages at the end to equal enough. (Check the page count at the bottom of your screen.)

7.  NEXT  Set the INSIDE and OUTSIDE margins to .5″  Set the TOP and BOTTOM margins anywhere from .5″ to 1.0″ as desired for more or less white space.

8.  Leave O for the GUTTER if you plan to open the booklet flat and center staple it together, or sew it down the middle. If you plan to close your booklet and staple it along the left side, or use a spiral or squeeze binding, then set the GUTTER at .25″ or .5″ inch.

******

 9.  Still in the Page Setup box, go to the Layout tab.

Snip - Page Set up - PAge Layout

10.  Set the Section Start at “New Page.”

11.  Warning: DO NOT CHECK the box for “Different First Page.” Somehow it screws up the order of pages in printing.

12.  Set the headers & footers at .5″.

13.  The vertical alignment stays at “Top.”

14.  Click OK.

******

15.  You will see a vertical half page. Make this title page special, with fonts or photos.

16.  Start your work (or copy and paste from another document) on the following page.  You can change fonts and sizes, spacing and indents, add photos, clip-art, tables, charts,  etc., and change the style by using the Home settings. (For my stories, I use an easy-reader font and the block style of indents.)

Snip- Word home page

******

17.  To add page numbers, go to the Insert tab.

Snip - Header Footer Page Number

18.  Go to the Header & Footer square and click on Page Numbers. It will give you choices as to where you want the numbers placed. For a booklet, it’s best to place them at the center of either top or bottom. You can also “format” what they look like, and at what number you wish to start. Experiment with what you prefer. I start with #O since I don’t want the front cover to be page one.

19.  When you are finished,  MAKE SURE YOU HAVE A NUMBER OF PAGES DIVISIBLE BY FOUR, as per the page number on your screen, NOT on the document, even if you have to “enter” your cursor several times to get a few blank pages at the end.

******

NOTE: I am using a Cannon MG5500 Series Printer, so the following may differ with your machine. Use these as general instructions, and adjust for yours.

20.  Click on “print” (not quick print).

Snip - Print Screen

21.  When that window opens. Choose the number of copies you want to print (or experiment with one at first), and check “Collate.”

22.  Click on “Properties” (upper right corner of your print box).

Snip - Print - Properties - Page layout

23.  Go to the Page Setup Tab.

24.  Make sure LANDSCAPE Orientation is checked.

25.  Check DUPLEX Printing

26.  UN-CHECK “automatic” if it is checked. (With “automatic” checked, the printer will draw the paper back inside to print the opposite side before going on, but THIS DOES NOT WORK WITH A BOOKLET. The second side will be upside down.)

27.  Click on OK, then OK to print.

28.  The printer prints ONE side only, then stops. (It will look weird at first.)

29.  Take your printed pages out and re-insert them, according to how YOUR printer works.

Snip - Print again

With my printer (a front feeder), I keep the pages face up and just lower them down to the paper feed tray beneath the output.  I don’t turn them over or rotate them clockwise (like in this screenshot), STRAIGHT DOWN just as they came out of the printer (EVEN if my printer screen SAYS to rotate them, I don’t.  THAT works only for full page documents, NOT for booklets which are printed and compiled differently.) TEST yours first!

30.  Click “Start Printing” when prompted.

******

 31.  After the second side is printed, take the pages out, align the edges carefully and fold them in half crosswise to find the line where the staples or sewing will be placed. (Or crease them heavily in preparation for stapling or binding them along the left side.)

32.  Use a stapler that opens flat, place cardboard or wood beneath and staple two or three places, with the inside pages of your booklet facing down.

33.  Open and carefully bend the staple ends tight. Fold and crease tightly.

 

AND…

    VOILA!

         A BOOKLET!

 

Megan reading Dead Mice

Megan reading MK Story #1 – “Dead Mice”

 

Author: photojaq

First, I am a believer in Jesus Christ, so my views and opinions are filtered through what God's Word says and I believe. I'm a wife (50 years in Feb/2014), a mom, and a grandma. I write articles and reviews, and I sometimes dabble in short fiction. I enjoy living near the ocean, doing gardening (for beauty and food) and traveling - in other countries, if possible. And...I like kittens and cats.

17 thoughts on “How to Make A Booklet in 33 “Easy” Steps”

    1. You probably had them make nice glossy-paper booklets which are GREAT for advertising. But do try a simple one for yourself. Make it funny or sweet! Paste doggie pix on each page! Paste your book jacket photos on each page. Write inspiring quotes. You could even make it useful, with a few blank lines (which you can later write in) below Seven Days of the Week (4 per page) for a monthly do-do list booklet. Just saying….

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  1. What a terrific post, Jackie! Complete with illustrations, no less. Your journalism background shows in your clear and precise instructions. I did a chapbook years ago for a writing class but have no clue anymore how I did it. I am going to print and save your post for future reference–thanks!

    Liked by 1 person

    1. Try a simple booklet soon, Bonnie, to make sure you have the process down. Make one with only 8 half pages (2 sheets of paper). Perhaps paste a clip art or a one-square cartoon on each page to make you laugh whenever you pick it up. OR…. a single quote on each page that will inspire you to write (or diet, or whatever).

      Like

    1. You are welcome, welcome, welcome, Jackie V. Give it a try soon, so you can see how it works on your own computer and printer. Read my reply to Bonnie for inspiration for a sample booklet.

      Like

  2. What a great set of instructions to have, especially the how-to-print instructions. They are the hardest thing to master. Many of us novel writers can actually do one of these with the first chapter of our book as a handout to entice readers to add the entire book to their bookshelf. Thanks, Jaxon.

    Liked by 1 person

    1. FIRST CHAPTERS are a great idea, Gayle. The cover art for your book could also be cut and pasted for the cover page and the dust jacket copy for the back!
      You could even make that first/last page colored cardstock.
      Hey, that gives me an idea for the junior class on writing that I’m teaching! Thanks!

      Like

  3. Jackie, thanks for doing the work to figure this out. Like Jackie Vick, I’ve thought about doing this and have actually done it before but have lost the patience to figure it out again. I offered to help a veteran make a booklet of his poetry and this will do nicely!

    Liked by 1 person

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