A FUNNY THING HAPPENED on my way to becoming organized …. by Rosemary Lord

Rosemary wrote her first book when she was ten years old – for her little brother. She also illustrated it herself. It was later rejected by Random House!

She has been writing ever since.

The author of Best Sellers Hollywood Then and Now and Los Angeles Then and Now,  English born Rosemary Lord has lived in Hollywood for over 25 years. An actress, a former journalist (interviewing Cary Grant, James Stewart, Tony Hopkins, John Huston amongst others) and a Senior Publicist at Columbia Pictures, she lectures on Hollywood history. Rosemary is currently writing the second in a series of murder mysteries set in the 1920s Jazz Age Hollywood featuring Lottie Topaz, an extra in silent movies.

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What I was trying to do was organize my life. Organize my life better – as I had so much writing to do, as well as a life to live.  I had – still have – several books, short stories and some magazine articles I wanted to write. I actually managed to finish a couple of mystery novels and started another. I wrote a magazine article and revised and updated two of my published non fiction books, Hollywood Then & Now and Los Angeles Then & Now. But this was not enough. I decided I really must get properly organized, so that I can increase my literary output.

 But hey – this is me. Remember all my notes on little bits of paper? And my “…I know it was blue – and I was eating something when I last saw it..”?   What chance do I have?

Then someone told me about “Org. Charts”… Online Organizational Charts that are supposed to make your life easier. Some of the versions can be very expensive, I was told. I was excited. Perhaps this is the magical cure I had been seeking?

But when I went online and perused various Org Charts, I realized that – uh – this is kind of how I always map out my writing. I just didn’t have a name for it.

 I have a large notice board and cover it with post-its. Each post-it has a chapter number and a brief outline. On a different colored post-it, characters in that chapter are listed underneath. Another sticky note has specific plot details for that chapter. I add to this ‘organizational chart’ of sticky post-its as I finish each chapter.

Towards the end, I review the arc of the story and how I got to this point. Then I sometimes move the post-its around to an earlier or later chapter, as I realize what needs to be revealed at certain times. On a read-through of my first draft, I might decide to cut a whole scene or even a chapter. If it is sounding too busy, I may chose to cut a lesser character out.  So I go back to my board and remove the relevant sticky-note or two and put them at the very bottom of the board, so I can see what I have taken out. I might be able to use those pages elsewhere – or even in another book. I find this method very helpful.

 Now along the way I get many interruptions from my writing time.

A major interruption was when an elderly lady rang me a few years ago and, with a shaky voice, said “…they’ve taken our club, changed the locks – can you help us get it back?” So began my long journey into saving the Woman’s Club of Hollywood from a real-estate grab and  from being turned into a luxury condominium resort.

Founded in 1905, this club is where Mary Pickford attended events and handed-out award-cups for various flower shows. It is where Charlie Chaplin entertained and later on Gloria Swanson lectured on nutrition. Joan Crawford, Gary Cooper and other Hollywood legends attended fundraising luncheons. Big Bands used to play there. The property is on the site of the old Hollywood School for Girls, where Jean Harlow, Douglas Fairbanks Jr., Joel McRae, (boys were allowed in kindergarten there) and daughters of the early film pioneers Cecil B. DeMille and Louis B. Mayer and even David Selznick’s mom attended school. Oscar winning costume designer Edith Head was one of the teachers. Actor Charles Laughton came in to teach Shakespeare. The old 1903 school house still stands in the rear of the Spanish-style clubhouse. Property developers salivate at the thought of replacing this historic landmark with gleaming towers of condominiums and apartments.

But it’s not over yet. With huge legal fees accrued, there is a Federal judge and a Federal Trustee overseeing and scrutinizing how it is run. But at least we got the building back for the older ladies to do their charitable works and to save a piece of Hollywood history. Many younger women – and men – now enjoy the social hours and the philanthropic events at this historic club. And this is where I heard ‘The Org Chart’ again.  As a charitable, non-profit business I was told that an Org Chart is essential. Archive materials abound, historic documents, boxes of photos juxtaposed with legal documents, IRS papers and current documents.  So lately my head has been buried in setting up an Org Chart for the Woman’s Club, delegating committee work and assigning volunteers who offer to share the responsibility to keep this Hollywood legend flourishing. Those are the serious, grown-up Org Charts.

 But the Org charts of my own making, to do with my writing, are the real fun ones.  When I was revising and updating Hollywood Then & Now, my board was covered with thumbnail pictures of the various Hollywood landmarks I was writing about, as I attempted to weave the story of the origins of legendary places – and what they look like now.  Of course, throughout all of that writing, my desk, my floor and any other available surface was covered in sheets of paper and many hand-scribbled notes on scraps of envelopes and such. But I knew where everything was and could find the relevant note easily. I was organized. Honest!

 I think (I hope) there are other writers who  operate in this ‘organized chaos’ fashion.  I realize that I am perfectly, creatively organized when I am actually writing. I have to be – so much I write about has historical data and information in it. I can’t fudge that.

 It is my life that is not organized – and my time. Which is why I am often writing so late into the night… and I haven’t managed an Org Chart for that yet.

Any ideas?